Pairing your Meeting Owl devices efficiently is the foundation for a smooth, immersive experience in any hybrid meeting room. Whether you’re setting up two Meeting Owls or connecting your Owl Bar and Whiteboard Owl, following best practices will save time, eliminate delays, and create a more collaborative environment. Here is the ultimate checklist for seamless device pairing with your Meeting Owl.

1. Confirm compatibility + setup needs

• ✅ Compatible devices: Two Meeting Owls (Meeting Owl Pro, Meeting Owl 3, or Meeting Owl 4+), or one Meeting Owl and an Owl Bar are ready to be paired. (If a third device is included, it must be a Whiteboard Owl.)
• ✅ Primary Owl connection: The Primary Owl device is plugged into your host computer via USB and plugged into a power source.
• ✅ Secondary Owl power: The secondary Owl device is plugged into the power source.

2. Software + network preparation

• ✅ Matching software: Both Owls are running on the same software version and software is updated to the latest version.
• ✅ Auto-update prep: Connect to Wi-Fi and power overnight—updates are pushed between 2:00 and 5:00 a.m.
• ✅ Wi‑Fi connection: Only the Primary Owl needs Wi-Fi, but connecting both is ideal.

3. Tips for physical placement + lighting

• ✅ Distance + orientation:
  • Primary Owl is front and center on the table (connected to the host) computer.
  • Secondary Ow is: 4–8 ft (1–2.5 m) from Primary.

• • Obstructions between devices are removed.

• • Devices are rotated so their white LED lights (Owl eyes) face each other, allowing the Owls cameras to visually detect one another and confirm the pairing signal.
• ✅ Lighting:
  • Avoid bright lights directly overhead or behind the devices.

• • Use even, ambient lighting for best LED visibility.

4. Pairing with the app

• ✅Download the Meeting Owl app on mobile device, tablet, or desktop
• ✅ Open the app.
• ✅ Select the primary Owl and choose “Pair Devices.”
• ✅ Add the secondary Owl and follow prompts.
• ✅ Confirm pairing by checking:
  • Both Owl icons appear on the video feed.

• • A red LED appears on the Primary and Secondary Owls.

5. Post-pairing check

• ✅ Ensure devices remain within the recommended 4–8 ft distance.
• ✅ Confirm both devices are still running the same software version.
• ✅ Check that nothing is blocking the devices’ line of sight.

6. Troubleshooting tips

• ✅ Update all devices and the app.
• ✅ Reboot the affected Owl.
• ✅ Cover and uncover the lens of the Secondary Owl to reset visual pairing.
• ✅ Re-pair the devices in the app.
• ✅ Reset both devices in the Meeting Owl app for a fresh start.

 

Sill having trouble pairing your Owls? Our stellar support team is hear to help! Reach out to support@owllabs.com for further assistance.

Ready to pair like a pro?

With this checklist in hand, you can pair your Meeting Owl devices quickly and confidently. From software updates to camera alignment and lighting conditions, each step ensures that your devices are in sync and optimized for hybrid collaboration. When your tech just works, your team can focus on what really matters—connection, communication, and productivity.

Still have questions? Visit Owl Labs Support for detailed wiring diagrams, device combinations, and more setup resources. Happy pairing!